This refers to the way accounts are prepared to show not just what has happened but what should have happened in a given time period. For instance, if an invoice issued before year-end wasn’t paid until the next financial year it would be included as if it had been. Similarly, bills for expenses like electricity often aren’t received until after year-end but would be included because the energy had been used.
Annual equivalent rate
The length of time for which financial statements are prepared (e.g. month, quarter, year).
Financial reports produced to reflect profit of loss and the financial position at the end of a given time period.
Money due for payment to trade creditors i.e. suppliers of goods or services.
Money due from trade debtors i.e. customers.
People/organisations who have owed money for some time
Process similar to depreciation, usually applied to intangible assets
An audit is the independent examination and opinion on account figures, usually done on large corporates rather than SMEs.
agency worker regulations
Something of value that a business owns/uses. Fixed assets relate to valuable items like equipment and vehicles while current assets refers to things like stock that can be quickly converted into cash. It can also refer to rights to a trademark.
Articles of association
Document setting out the relative duties and relationships of shareholders/directors in a UK Ltd company.
Annual percentage rate
This relates to an independent and impartial third party that considers both sides of a dispute and makes a decision, usually legally binding, to resolve it.
Business losses that should have been avoided
Business Process Outsourcing (BPO)
Enables companies to reduce costs and increase efficiency
(see Purchase ledger)
The point at which gross profit equals total costs
The value of an asset at its acquisition price, usually the purchase price
Where a person, or business, has been declared insolvent by the courts and is relived of settling their debts by surrendering any assets to a court-appointed trustee
The statement defining what assets, liabilities, and ownership the business has, and where they came from.
Bank Giro Credit
The forecast of expected income or expenditure over a specific period of time
Where a business or credit customer (debtor) is unable to pay the amount due and the money owed has to be written off against profit.
Bankers automated clearing service, a UK system where money from one bank can be transferred to another
The most common use of this word in accountancy relates to the expenditure used to buy buildings, equipment, vehicles etc rather than revenue expenditure, which is money used to purchase more short term things like stock, or pay wages.
An account balance at the end of an accounting period.
Legislation governing the establishment and activities of limited liability companies.
The movement of cash in and out of a business over a particular period.
An account that sole traders and partnerships (not Ltd companies) can use to place the amount by which the total price they paid for the business is less than the value of the net assets required. They could record the shortfall as negative goodwill.
Capital expenditure (Cap ex)
Spending on acquiring assets like premises, machinery that the business will use over a number of years
Capital gains tax (CGT)
The tax paid on selling an asset for more than its original purchase price.
A figure calculated by adding the original sum to interest earned from previous periods.
Tax payable annually by UK companies on the taxable profits of their business.
A person or organisation who is owed money by the business.
An asset that where the worth can easily be converted into cash within the trading cycle. It can also be known as a ‘liquid asset’ and relate to cash in the bank, stock etc.
A document issued by the seller to cancel or reverse all or part of an invoice (bill), usually because the customer was sent faulty goods or received inadequate service.
Credit (terms of business)
Where a supplier agrees to allow customers to pay some time after the goods or services have been delivered, typically 30 to 60 days.
Cost of Goods Sold (COGS)
The direct costs incurred as a result of making sales i.e. the materials, labour and production costs.
Cost of Sales
A liability e.g. an overdraft that is expected to be settled within the fiscal year.
Cash or goods taken from the business for the owners’ personal use.
Derived from the Latin word debere that means ‘to owe’. A debit is a payment made or owed.
Spreading the cost (or value) of a fixed asset against profits over its useful life.
The distribution of profits to company shareholders.
Where an organisation spends more money in a given period than it receives.
A tax liability that a company owes but doesn’t pay at that point but will pay in the future.
A person or organisation owing money to the business.
Revenue received ahead of the work being done e.g. a deposit paid for a holiday.
Usually running costs like stationery, fuel.
Relates to all the net assets of a business once its creditors have been paid off.
The petty cash amount at the start of each period
A projection of future performance and position based on stated assumptions, current data and market trends.
Costs that stay the same irrespective of how much activity is done e.g. line rental in a phone contract.
An asset that an enterprise retains rather than converts into cash. Examples include equipment, vehicles, land and buildings.
Documents presented at the end of accounting periods e.g. profit and loss sheets.
Going Concern Basis
The assumption that the business will continue operating for the foreseeable future.
An intangible business asset based on customer contacts or commercial reputation, or even a trademark
Total amount before making deductions.
Measures business profitability. Calculated by dividing gross profit by sales; it is usually expressed as a percentage
Refers to the difference between sales revenue and the total costs of materials/purchases.
Her Majesty’s Revenue & Customs
The common name given to the intermediaries legislation introduced to combat tax avoidance.
The document sent to a buyer summarising goods or services supplied and the amount payable.
The proprietary business process outsourcing service from Anderson Group, designed to increase productivity, reduce costs and enhance infrastructures. It is largely unique in that when clients want to reinstate outsourced services back in-house, Anderson Group will facilitate the migration.
Stock held for manufacture or resale.
Refers to any bookkeeping system that doesn’t use full double entry, where figures have to be extrapolated to produce year end accounts.
Limited liability partnership (LLP)
A legal partnership providing limited liability to partners in the business, where the liability of each partner is restricted to the amount of capital they agreed to contribute thus leaving their personal assets safe.
The extent of how much cash or items a business has access to which they can readily exchange for cash.
Selling goods for less than they cost to purchase, or providing a service for less than it costs to run.
A situation where company owners or shareholders are not responsible for all its debts should the business go into liquidation.
A private organisation set up to run a business where the owners are only responsible legally for debts equivalent to the capital they invested.
Acquiring the use of assets through rental agreements e.g. fleet vehicles.
Money owed by one business to another.
Usually expressed as a percentage or fraction and relates to the profit from the selling price.
The amount added to cost price to achieve a profit.
Memorandum of association
A legal statement signed by all initial shareholders agreeing to from a company.
The idea that something should only be included in financial records if it’s of material interest to a stakeholder i.e. would it change their opinion.
A process where an impartial third party helps people/organisations find a mutually acceptable resolution to a dispute
National insurance contributions
The stated value of a security e.g. share, bond when it was issued rather than its market value.
The value put on a business/person once their liabilities have been subtracted from their assets
Net profit (or Operating profit)
The amount earned after all administrative and selling costs have been deducted.
Net book value (NBV)
The net value of an asset i.e. its listed value minus depreciation and amortisation.
Net current assets
Current assets minus current liabilities and refers to the resources a business can readily convert to cash, like working capital.
The amount left after all deductions have been made
The shares paid out to dividends once the preference shareholders have been paid out.
Overarching contract (OAC)
An employment contract where a temporary worker (umbrella worker) becomes an employee of an employment business or umbrella company.
The costs associated with running a business e.g. stationery, offices rent, utilities
The costs attributed to losing an opportunity to make money i.e. going on a training course when you could have been earning money for your business
The amount in an account when it is opened initially, or the figure brought forward from the previous accounting period.
Two or more persons trading together with the aim of making a profit.
Pay as you earn (PAYE)
Where income tax is deducted from salaries by employers and sent directly to HMRC.
Raw materials, labour and indirect manufacturing costs
Excess of revenue (income) over business costs.
An amount paid in advance, before it’s received, like rent and insurance. Initially listed as an asset, it is later transferred to expenses in the period in which it occurred (also referred to as prepaid expense).
Personal Services Company (PSC)
Usually a contractor who is a limited company director who owns most, if not all, the company’s shares.
The process of paying staff where tax and NIC are deducted from gross salaries
An amount set by Government annually that states how much you can earn before you’re taxed
Profit and loss (P&L) report
Financial statement presenting revenues, expenses, and profit over a given accounting period. Also called income statement.
An amount set aside in accounts to cover a potential future liability.
Provision for doubtful debts
An estimated amount set aside for the risk of not being paid by customers, reported as an expense on the P&L account and deducted from the trade receivable (debtors) balance sheet.
A record book that keeps track of all invoices, credit notes, discounts and payments made to suppliers.
Recruitment process outsourcing (RPO)
Enables recruiters to outsource non-core functions like CV verification and reduce their overheads and improve their efficiency
The note sent to a supplier, often with an accompanying cheque, to confirm payment of invoice.
Where accounting entries from one source are matched against another to check they’re the same.
Real time information (RTI)
An improved way of reporting where PAYE submissions can be made in real time to HMRC
The profits and losses that have built up since the business began and which haven’t been withdrawn by the owner as income.
The amount realized for a fixed asset that has been decommissioned by the business
Where a company can sell new shares so that they can raise capital
Accumulated profits not distributed to company shareholders but left available to finance investment in assets.
Return on investment (ROI)
While this phrase is widely used as a business and financial performance measure, it actually relates to the profits made from the book value of an asset, liability or activity, minus depreciation.
Surplus refers to the positive amount received from trading that can be reinvested to ensure sustainability. Deficit is when trading produces a negative result.
Can refer to total goods/raw materials held for resale, or may also be used to describe shares in the ownership of a company.
A term devised to refer to all those with a legitimate interest in receiving financial information about a business because they have a ‘stake’ in it.
small and medium enterprises
An individual trading and operating a business alone.
Refers to an account where companies set aside money in order to retire bonds, for example
Either individuals or companies that own one or more shares in a company.
Name given to the nominal value of cash paid by shareholders when company shares were issued.
The figure paid for company shares over and above their nominal value.
A self assessment partnership tax return showing each partner’s share of profit and loss
Tangible fixed assets
Assets with a physical existence like equipment and cash. Used to differentiate it from an intangible fixed asset.
Trading and profit and loss account
A financial document where both gross profit and net profit are calculated
Travel and subsistence (T&S)
Relates to expenses incurred while on business like hotels, meals.
Volume of sales or other form of income from business operations.
Costs that alter the more you do e.g. telephone calls
Value added tax
A term relating to removing an asset that has no future benefit from a balance sheet e.g. goodwill
Cost of partly completed goods or services, intended for completion, but recorded as an asset at the end of an accounting period. Akin to stock.
Calculated as current assets minus current liabilities (see also Net current assets).
Where the buyer pays no VAT but the seller can reclaim any tax paid, usually on items like newspapers, children’s clothing